Privacy Policy


Welcome to our privacy notice. This notice explains how we use any personal information and data we may have collected about you when, for example you signed up for our Newsletter or requested to hear about our upcoming events.

If you have any questions please email secretary@intermediaries-for-justice.org  and we will be happy to help.

Who are we?

Intermediaries for Justice is an EU-GDPR compliant charity and we are committed to protecting your personal data. We are a registered charity (1177874).

For the purposes of the Data Protection Act 1998, Intermediaries for Justice is the registered Data Controller. We are registered at the following address:

IfJ

PO Box 567

Beckenham

BR3 9LY

Data protection principles:

We will comply with data protection legislation. This states that the personal information we hold about you must be:

  1. used lawfully, fairly and in a transparent way.
  2. collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  3. relevant to the purposes we have told you about and limited only to those purposes.
  4. accurate and kept up to date.
  5. kept only as long as necessary for the purposes we have told you about.
  6. kept securely.

The kind of information we hold about you:

Once information is given to us by you, we collect, store and use the following categories of personal data:

➢      Personal contact details

(full name, title, addresses, telephone numbers, and email addresses).

➢      Details about your professional status.

(qualifications, training background and if relevant your MoJ registration number).

➢      IfJ events that you have attended or expressed an interest in.

 

Please note that we do not receive any personal data by third parties or other agencies.

All the data that we have collected and stored has been given to us directly by yourselves.

 

How is your personal information collected and stored?

We collect personal information about you through any application process you make to Intermediaries for Justice, such as applying to become a member or applying to attend an event or conference. We also collect your information if you make an email enquiry to IfJ.

We store your information on Membermojo, which is the data processor. This means Membermojo holds and processes the data on behalf of IfJ. Membermojo is an online membership management software which allows us to have a central member and contact database. For more detail on the Security and Privacy Policy of Membermojo please visit here.

 

How is your personal information used?

If you have given us your contact details, we may contact you by post, telephone or email.

If there is a specific way that you would/would not like to be contacted, please inform us by emailing secretary@intermediaries-for-justice.org

We will not share your information with any third parties outside of Intermediaries for Justice.

 

Your personal data rights

You can access your personal information at any point. This enables you to access all of the personal data we hold about you, edit the personal information or erase your personal information completely.

To access your personal information log into Membermojo with the instructions * below    or send us an email with your request secretary@intermediaries-for-justice.org

We’ll action your request as soon as we reasonably can. We will meet access requests within a one-month timeframe.

*To sign in to Membermojo please visit here.

Use your email address to request a ‘Sign In’ email.

You will receive an email from Intermediaries for Justice and you simply need to click on the link.

You will not require a password to login.

If you are having trouble accessing this information through Membermojo, please email us at secretary@intermediaries-for-justice.org and we will deal with your request.

 

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, altered, used by other parties or accessed in an unauthorised way. We do this by always using secure systems, computers and databases and ensuring that no information is leaked or shared.

In addition, we limit the access of your personal data to employees and committee members who have legitimate reason. Employees and Committee members will only access your personal data for legitimate reasons such as if the information needs to be used to send communications from Intermediaries for Justice.

All Employees and Committee members are subject to a duty of confidentiality.

 

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current.

Please update your personal information by logging in to Membermojo (described above *) or keep us informed if your personal information changes by contacting secretary@intermediaries-for-justice.org

If you would like to opt out of receiving any of the

  • Newsletter
  • Invites to IfJ events
  • Interesting updates on IfJ
  • Fundraising communications

please inform us by email at secretary@intermediaries-for-justice.org.

 

Changes to this privacy notice

We keep our privacy notice under regular review and will post any updated notice on our website – www.intermediaries-for-justice.org.

We’ll flag any updates made in the current year here.

If you have a question, complaint or query with regards to how we use your information, please contact us at secretary@intermediaries-for-justice.org and we will do our best to resolve the issue as soon as possible.

This policy was last reviewed on 21.05.18